If you have an unread email or task on your to-do list that can be accomplished in two minutes or less, touch it once & get it all the way done. It could be a quick email reply, a phone call, or a desk cleanup. These items will take longer to schedule for later than they would to tackle in the moment. Don’t touch it (start it) unless you’re going to be able to take care of it then & there. You’re only touching it once, so make it right.
Someone at work emailed you that they need some files – they don’t need them until tomorrow, so you mindlessly click out of the email. WRONG. You already read it, so complete the loop or mark it unread, because you’ll waste time by going back to it. If you open an email, better make sure you have time to do the task.
Multitasking Is Evil
A new study published by Stanford University proves that multitasking is less productive than doing a single thing at a time. Your brain can only process so many stimuli at once. If you want to perform a task well and be able to recall it later, focus on a singular task. Don’t care about your efficiency and performance suffering? OK then, consider this: Studies show multitasking can lower your IQ as well. One study conducted at the University of London found that participants who multitasked experienced IQ declines similar to those of individuals who had smoked marijuana or pulled an all-nighter. NOT OK. So much nope. You can only read one book at a time. Just do the next thing. It’s easy to get overwhelmed, but if you just do the next thing and keep your eye on ONE THING at a time, it’s simple.
Create Your Own System & Keep It Up
Sometimes the time-costliest task is getting started – but if you do the hardest thing first, it’s all down hill from there! Develop your own system and stick to it for a constant stream of accomplishment. Figure out how you work best, and stick to it.
We love writing our to-do list for the following day before signing off each night, I know exactly what I’m doing Monday morning because on Friday afternoon, I planned it out. As mom says, “Start your day the night before!”
Figure out whatever it is that disrupts your to-do list, thereby throwing off your workflow & apply the “touch it once rule” (from earlier) to those little distractions. Don’t let distractions catch you off guard, they’ll happen – it’s a given! Unless it’s an emergency, just add it to the to-do list & move on with your system. Stay focused on the hustle!
Always Know the TOP Priorities
The truth is too many priorities equals no priorities. If you have 2-3 things on your to-do list that you must accomplish, you will accomplish those two to three things. However, if you have five to 10 things to accomplish, chances are you going to only get around to 1-2 of them. The burden and anxiety of those 10 tasks will drain you of your resources and cause you to accomplish as much as if you had you edited your list. Think about the tasks at hand. Delegate, postpone, or ignore when possible. If there are certain things that only you can do and their completion will move your company forward, do them first.
Make up your own mind that, “I GOT THIS!” Fake it ’til you make it, because your beliefs follow your actions. Act like you’ve got it, and you will! Don’t get flustered by a big day. Nothing great is easy.
Schedule your to do list tasks like events on a calendar: For every single task, schedule it in your calendar – like a meeting. These tasks are not to be pushed or interrupted until complete. Prioritize, schedule, CRUSH.
Make & Memorize a To Don’t List, things that easily & astronomically distract you (like go on Facebook or Instagram or whatever you kids are into). You can’t get wasted time back! Remember the passion & purpose of what you’re doing and let that be the motivation to filter out the noise of distractions.